Japan Visa – Schedule of Stay

Some friends of mine heading to Japan have been asking me for the Schedule of Stay document which is required for the tourist visa application.

I usually send them thru email but sometimes I don’t have access and it’s hard to dig to old emails.  There are also times where I tell them that I’ll send the file and then boom forgot about it. (Sorry friends, I’m a very busy person you know lol).

I have been forwarding this document since 2015! So here goes, for everyone’s access – the Schedule of Stay. For now I can only offer Osaka and Tokyo since I haven’t been to other parts of Japan.

Just click below to download:

Osaka Schedule of Stay 

Tokyo Schedule of Stay

Quick note when you edit:

The date on the top right should be the date of your visa application
The dates on the first column should be the actual dates of your trip to Japan.
The Activity Plan are your day-to-day itinerary.
The Contact is your contact person but if you don’t have it, just put the name of the hotel.
The Accommodation is your hotel/guest house/hostel.

Print it on an A4 size paper and you’re done with one of the requirements for your Japan Visa Application!

I hope it helps! Good luck! 🙂

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How to “Sponsor” for Japan Tourist Visa?

DISCLAIMER: This post is purely based on experience. I am not in any way connected to any travel agency or the Japan Embassy itself.

I have traveled to Japan multiple times as a tourist and I have always dreamed of showing my Mom my favorite country. Year 2018, I was able to fulfill that – her first flight out of the country was bound for Tokyo, Japan.

She is not employed and is a plain house lola who takes care of her grandchildren. She only has a passport and lacks a lot of documents to apply for a Japan Visa. What I did was guarantee or sponsor her trip to Japan.

Year 2020, I was able to sponsor my mom, my nephew and my niece on their trip to Japan.

HOW?

Compiled the requirements:

Philippine Passport
Visa Application Form
Japan Visa Photo
Birth Certificate
Marriage Contract
Daily Schedule in Japan
Airline Tickets
Accommodation Booking
Letter of Guarantee
My birth certificate – proof that we are related.
My bank certificate – proof that we can afford to travel.
My ITR – since she doesn’t have one.

*Check out my post Tips on How to Get Japan Tourist Visa for details on each item.*

She does not have a bank certificate and Income Tax Return (Form 2316) since she is not employed. She submitted my bank certificate and ITR  plus attached a letter explaining the scenario. Also attached a copy of my birth certificate as proof that she is indeed my mother.

*Check the ITR explanation letter here.*

Download the Letter of Guarantee from the Embassy of Japan website and fill out the form.

Below is the letter I (the sponsor) submitted to the Embassy. You can use the format and edit it to reflect your information/scenario.

– – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – – — – – –

The Office of the Consul General
The Embassy of Japan in the Philippines
2627 Roxas Boulevard
Pasay City, Metro Manila 1300
February 28, 2019
Dear Sir/Madam,

My name is (Name), with Philippine Passport # (passport number) and a resident of (address). I am currently employed as a (job title) at (company name) with office address at (company address).

I am writing to your office to let you know that I will be supporting my mother, (mother name), holder of Philippine Passport # (passport number), and a resident of (address). I will be taking care of all of her expenses during our stay in Japan. Attached herewith are necessary documents for your reference.

I have been to Japan last (date/s). I did not have any issues with immigration and law enforcement during my stay in Japan.

We have planned this trip since December of last year and I am excited to show my mother the beauty of Japan. We will be flying to Japan on (date) and stay until (date) only. I guarantee her compliance with Japanese laws and regulations.
I am looking forward for your positive response.
Sincerely,

_____________
Name

 

We then submitted all requirements at TravelPros in Megamall. After 3 days we received a text that the passport can be claimed. VISA APPROVED!

GOOD LUCK ON YOUR APPLICATION!

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OFW Guide for Japan Tourist Visa Application

DISCLAIMER: This post is purely based on experience. I am not in any way connected to any travel agency or the Japan Embassy itself.

Check this video on how to score cheap tickets to Japan! 🙂

I have a friend who works as a nurse in Saudi Arabia and she’s here in the Philippines for a 2-month vacation. She scored her promo Manila-Tokyo-Manila tickets way back 2017 and was worried about her visa. I told her it’s easy 😉

I helped her compile the requirements and here’s what we presented:

MAIN REQUIREMENTS

Philippine Passport
– Since she is an OFW, it shows her entry and exit in Saudi Arabia.

Visa Application Form (Download Here)
– it is an editable PDF, fill out the necessary information and print. Don’t forget your signature.
– if you trust your penmanship, go for it. Just make sure there’s no erasure.
– always put N/A when not applicable

Photo
– Photo studios at the mall offer this. Just tell them it is for Japan Visa and they’ll know what to do.

Birth Certificate
– applied online and delivered within the week.

Marriage Contract (if the applicant is married)
– Not applicable since she’s not yet married.

Daily Schedule in Japan (Download Sample Here)
– the itinerary, day to day activity in Japan.

Bank Certificate
– requested thru BDO for P100 fee. She wasn’t able to get the certificate on the same day though and was asked to return the next day. And if you’re curious, she’s at the 100k mark.

 Income Tax Return (Form 2316)
– She said she does not have this. We wrote a letter explain this. Here is the sample. Edit the letter to reflect your information.

ADDITIONAL

Below documents are really “not required” but since it is available, we submitted them. I believe it gives you higher success rate since these documents will justify you’re capable of financing your trip as well as a guarantee that you will return.

Certificate of Employment
– must state your position, tenure, and salary.
– request HR to put the gross annual income to make it look like a big amount 😉

Job Order / Contract
– Submitted just a photocopy. It states her renewal and she is scheduled to be back in Saudi on the last week of February 2018.

Return Tickets to Saudi Arabia
– I didn’t know she already has tickets back to Saudi. I believe this is a great proof that she will not overstay and will be in Japan only for tourism.

Airline Tickets to Japan and back to Manila
– She already scored a roundtrip ticket back in 2017 so we submitted a printed copy.

Accommodation Booking
– printed the confirmation email from the hotel and attached together with the main requirements. For your stay in Japan, I highly recommend booking thru Agoda.

WHERE TO APPLY

Friendship Tours
– Handling fee is P1200 and conveniently located at 3F Dusit Thani Hotel, Makati City.
She applied on Friday. Tuesday she got a text confirming that the visa has been granted!

SUMMARY
Prepare and submit all the required documents to the accredited agencies. I highly recommend Friendship Tours. I know it seems a lot but if you can provide additional documents to prove you can finance your travel and that you will be returning, the better. Also apply at least a month before your flight so you have ample time should they require supporting documents.

Good luck with your application!

Questions / thoughts? Feel free to comment below!

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Japan Visa Without ITR 2316 – Letter of Explanation

This post is for those hesitant to apply for Japan Visa because they don’t have an ITR and feel they won’t get approved. I’d like to share this experience hoping to give you light and at least lessen your worries in getting the visa approved! 🙂

 

 

We recently applied for Japan Visa last October and my girlfriend does not have an ITR because she just got hired this year (ITR will be released next year). We wrote a letter to the Embassy stating why we can’t provide it.

I believe that this example can also be used by freelancers, housewives, students, or anybody who can’t provide the ITR. Below is the letter, feel free to edit it as per your details and reason. Good luck with your application! 🙂

The Office of the Consul General
The Embassy of Japan in the Philippines
2627 Roxas Boulevard
Pasay City, Metro Manila 1300

October 17, 2016

Dear Sir/Madam,

I am personally requesting for a single entry visa for myself. I am (Your Name), bearer of Philippine Passport # (ABC12345), and resident of (Complete Address). I am currently employed as a (Job Title) at (Company) with office address at (Complete Company Address).

I am writing to your office to let you know that I am lacking the required Income Tax Return BIR Form 2316. I just got employed this year and my company cannot provide the ITR for 2016 because it will be released early 2017. Attached herewith is my Certificate of Employment as well as other required documents.

I will be flying to Japan on (Departure Date) and will stay until (Return Date) only together with my family/friends for sightseeing and touring. I guarantee that I will not become a public charge or burden during my stay in Japan and will strictly follow all rules.

I am hoping for your positive response. Thank you very much.

Sincerely,

___________________
Your Name

 

Got your visa approved? Don’t forget to book your stay now, check out deals in Agoda!

 

 

 

 

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Tips on How to Get Japan Tourist Visa 2020

1

With all these promo fares/seat sales everywhere, going to Japan has become very affordable. The sad part though, we  have to apply for a visa to enter Japan and there lies the “uncertainty” about this dream of visiting the Land of the Rising Sun.

Below is the list of requirements that’s needed to apply for a visa (for Tourist WITHOUT Guarantor) as well as some notes that’s purely based on my experience. I applied twice and has been granted two times. I now got 5 year multiple-entry visa. 

MAIN REQUIREMENTS

Philippine Passport
– must have your signature
– at least two blank pages
I applied for 4 persons and the agent noticed that one of our friend’s passport does not have a signature. The agency will NOT accept your application if your passport is unsigned.

Visa Application Form (Download Here)
– it is an editable PDF, fill out the necessary information and print. Don’t forget your signature.
– if you trust your penmanship, go for it. Just make sure there’s no erasure.
– always put N/A when not applicable
– some agencies will not accept your application form if it’s not printed in A4. -_-

Photo
– photo studios know the specs
– must be with white background
– wear something with collar (or you can opt to have it edited)
– no smiling

Birth Certificate
– must be from PSA and issued within a year
– if you have an old Japan Visa, you are exempted!
I have an old Japan Visa from last year but I still ordered a copy of my birth certificate just to be sure hehe. The agent from Friendship Tours returned my birth certificate upon seeing my old visa.

Marriage Contract (if the applicant is married)
– must be from PSA and issued within a year
– again, if you have an old Japan Visa, you are exempted!

Daily Schedule in Japan (Download Sample Here)
– your itinerary
Realistically, you should submit a real one to show how many days and where you intend to stay and the places you’re going to. In my opinion, your show money (bank certificate) will be judged based on your itinerary.

Bank Certificate
– must be addressed to Embassy of Japan in the Philippines
– request this from your bank (must be the branch where you opened your account)
– BPI and BDO charge P100 for this
– some banks will furnish this right the moment you request, some will make you wait, some will ask you to come back the next day.
The big question on this matter is “how much?”. There is no minimum stated in the website. Your ITR must atleast reflect your bank cert. To be safe, six digit figure.

Income Tax Return (Form 2316)
– request this from your Finance/HR
– original and photocopy
The agency will get just the photocopy, I always give the original though haha.

ADDITIONAL

Below documents are really “not required” but if you can submit them, that’s a whole lot better. I believe submitting these will increase your chances of getting your visa approved (just my opinion).

Certificate of Employment
– must state your position, tenure, and salary.
– request HR to put the gross annual income to make it look like a big amount 😉

Airline Tickets
– print the itinerary / receipt and attach together with your main requirements.
In my opinion, roundtrip tickets give them the idea that you will be returning and will not overstay.

Accommodation Booking
– print the confirmation email from your hotel and attach together with the main requirements. For your stay in Japan, I highly recommend booking thru Agoda.

WHERE TO APPLY

Rajah Travel Corporation
– Handling fee is P1500
– Address: 3rd Floor 331 Building, Sen. Gil Puyat Ave., Makati City.
Applied Monday, got the result on Wednesday. They just say that the passport is ready for pickup. So there’s this question whether the visa is granted or denied. Moment of truth!

Friendship Tours
– Handling fee is P1200
– conveniently located at 3F Dusit Thani Hotel, Makati City.
Applied Monday, Thursday still no word. Called to follow up during lunch time and I was told to wait for a call around 4-5PM. Around 5PM, I got a call saying our (a team of 4) visa has been APPROVED!

SUMMARY

Plan your trip months away so you can get cheap tickets and deals as well as a lot of time to process documents.

Prepare and submit all the required documents to the accredited agencies. If you can provide additional documents to prove you can finance your travel and that you will be returning, the better. Also apply at least a month before your flight so you have ample time should they require supporting documents.

The hard part though is waiting. There’s this uneasy feeling and thoughts about the result. Paranoid about the incoming texts/calls hoping it’s the agency. The longer the wait, the more we think negatively. I know it’s hard to keep calm, it’s Japan we’re talking about! 🙂

Good luck with your application!

Questions / thoughts? Feel free to comment below!

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